Notice Of Privacy Practices

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Effective Date: 14/09/2026

This Notice applies to VMG Wellness & Care and describes how we may use and disclose your protected health information and the rights you have regarding that information.

When it comes to your health information, you have certain rights.

• Obtain a Copy of Your Medical Record
  You may ask to inspect or obtain an electronic or paper copy of medical records and other health information that we maintain about you.
  We generally will provide access within the timeframe required by applicable law. A reasonable, cost-based fee may apply where permitted.
• Ask Us to Correct Your Medical Record
  If you believe information in your medical record is inaccurate or incomplete, you may ask us to correct or amend it.
  We may deny certain requests as permitted by law, but when required we will explain the reason in writing.
• Request Confidential Communications
  You may ask us to communicate with you in a particular way or at a particular location.
  For example, you may ask us to contact you only at a specific phone number or address.
  We will accommodate reasonable requests as required by law.
• Ask Us to Limit Certain Uses or Disclosures
  You may ask us not to use or disclose certain information for treatment, payment, or healthcare operations.
  We are not always required to agree to the request.
  If you pay for a healthcare service or item completely out of pocket, you may ask us not to disclose information about that service to your health plan for payment or healthcare operations. We will honor such a request when required by law unless disclosure is otherwise required.
• Receive an Accounting of Certain Disclosures
  You may request a list of certain disclosures of your health information made during the applicable period before your request.
  Certain disclosures, including many disclosures for treatment, payment, and healthcare operations, are not included in an accounting.
• Receive a Copy of This Notice
  You may request a paper copy of this Notice at any time, even if you previously agreed to receive it electronically.
• Choose Someone to Act for You
  If a person has legal authority to act on your behalf, such as a legal guardian or healthcare representative, that person may exercise applicable privacy rights for you.
  We may verify that authority before acting on a request.
• File a Complaint
  You may contact us if you believe your privacy rights have been violated.
  You may also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights.
  VMG Wellness & Care will not retaliate against you for filing a privacy complaint.

For certain health information, you may tell us your preferences regarding disclosure.

For example, you may tell us whether you want us to share relevant information with family members, friends, caregivers, or other people involved in your care or payment for your care.

If you are unable to communicate a preference, we may disclose information when permitted by law and when we determine that doing so is in your best interest or is necessary to reduce a serious and imminent threat to health or safety.

We generally will obtain your written authorization before using or disclosing your health information for:

• Marketing when authorization is required by law
• Sale of protected health information
• Most uses or disclosures of psychotherapy notes, if applicable
• Other purposes for which HIPAA requires authorization

You may revoke an authorization in writing, except to the extent that we have already acted in reliance on it.

• Treatment
  We may use your health information and disclose it to healthcare professionals involved in your care.
  For example, information may be shared with another healthcare provider when necessary to coordinate treatment.
• Healthcare Operations
  We may use and disclose health information to operate our practice, evaluate and improve services, conduct quality activities, manage our organization, train personnel, and perform other healthcare operations permitted by law.
• Payment
  We may use and disclose health information to bill for services, obtain payment, verify benefits, and communicate with health plans or other responsible parties as permitted by law.
• Public Health and Safety
  We may disclose information when legally permitted or required for public health and safety activities, which may include disease prevention, adverse-event reporting, product recalls, reporting suspected abuse or neglect, and preventing serious threats to health or safety.
• Research
  We may use or disclose health information for research when the applicable legal requirements are satisfied.
• Compliance With Law
  We may disclose information when federal or state law requires us to do so.
• Health Oversight and Government Functions
  We may disclose information to authorized health oversight agencies and for certain governmental functions where permitted by law.
  
• Workers’ Compensation
  We may disclose health information as authorized or required for workers’ compensation matters.
• Law Enforcement and Legal Proceedings
  We may disclose health information in response to certain lawful requests, court orders, subpoenas, administrative proceedings, or other legal processes when the requirements of applicable law have been satisfied.
• Medical Examiners and Funeral Directors
  When permitted by law, information may be disclosed to a coroner, medical examiner, or funeral director.
• Organ and Tissue Donation
  Where applicable, information may be disclosed to organizations involved in organ, eye, or tissue donation and transplantation.

To the extent that VMG Wellness & Care maintains substance use disorder patient records protected by 42 CFR Part 2, additional federal protections may apply.

Such records may not be used or disclosed in civil, criminal, administrative, or legislative proceedings against a patient except as permitted under applicable federal law, including when the required patient consent or qualifying court process has been obtained.

VMG Wellness & Care also complies with applicable Florida requirements governing confidentiality, access, security, and disclosure of patient medical records.

Where Florida law provides protections that are more stringent than HIPAA and applies to particular information or circumstances, we will follow the applicable requirement.

VMG Wellness & Care is required to:

• Maintain the privacy and security of protected health information
• Follow the privacy practices described in the Notice currently in effect
• Provide patients with this Notice
• Notify affected individuals following certain breaches of unsecured protected health information as required by law
• Use or disclose health information only as permitted or required by applicable law or valid patient authorization

We may change this Notice and our privacy practices.

A revised Notice may apply to health information that we already maintain as well as information obtained in the future.

The current Notice will be available at our office, upon request, and on our website.

For questions about this Notice or to make a privacy complaint, contact:

Privacy Officer

• VMG Wellness & Care
• 5801 NW 151 St, Suite 203
• Miami Lakes, Florida 33014
• Phone: 754-232-6158
• Email: vmgwellness.care@gmail.com

You may also submit a complaint to the:

U.S. Department of Health and Human Services
Office for Civil Rights

Information about filing a complaint is available at HHS.gov.

We will not retaliate against you for filing a complaint.